Sunday, April 28, 2013

Baseball Birthday Party

It's a baseball party! Here's a comprehensive post on my son's Baseball Birthday Party, organized into sections: Invitations, Decorations, Activities, Games, Food/Menu, Cake, and Favors.

Baseball Birthday Party for 8 year old Boys

Although we have a very small yard (less than 1/4 acre) I decide to have the baseball party outside so we can take advantage of several baseball-themed games. We also need the room, as there are 30 kids who are coming. Crazy, right? Most of the kids in attendance are four-year-olds to nine-year-olds, and they all seemed to enjoy things fairly equally. So hang on. It's a rather long post, but hopefully you will get some ideas for your own party.

INVITATIONS

A baseball themed party lends itself to some cool invitation ideas. I was originally thinking to make a baseball trading card with my son in a baseball pose, or a baseball game ticket with all the party info worked into the ticket, but finally decided to try an actual baseball.

Baseball birthday party invitations on real baseballs

Why not? It’s got plenty of white space, fits the theme, and will be a favor that kids may actually use before the party even starts. Check out this post for more details and photos on creating, and delivering, the baseball invitations.

Cost for invitations: $40 for 24 autograph baseballs, no cost for postage since they were delivered. The stamping equipment I already owned.

DECORATIONS
I went with a classic Americana theme for the baseball party, vs. having a specific team like the Chicago White Sox. This way we’re able to use many of the Fourth of July decorations we already own.
 
Baseball Birthday Party Decorations

My biggest expense is a few yards of red, white and blue fabric which I am able to use throughout the party. Most of the yardage is cut into triangles for banners hanging between the tress in our front yard. I set eyelets on the end of each triangle so I can reuse and rearrange the banners in the future (like remove the baseball triangles and use the rest for Fourth of July). But after hanging for awhile the triangles keep sliding down. In hindsight, I should have just sewn the triangles directly to a narrow strip of fabric.


Red and white crepe paper balls hang from the tress like ornaments. In fact, they are! They’re packaged as Christmas decorations that ended up being 90% off at Target. Hello, Valentine's Day. Hello, Fourth of July. And hello, baseball party! I bought 20 of them for 20 cents a piece.


From the porch hangs a sign announcing, "Griglione Field, est. 2004," for the year the birthday boy was born. Die cut letters are attached to black paper over cardboard. I have more banners behind the sign. You can see how they're starting to slide to the center.


Hanging from the porch ceiling are strands of baseball cards taped to thread. Super cheap, super easy decoration.

Baseball Birthday Party Decorations

It's an outside party, so the main decorations inside are on the sideboard by the front door. The chalkboard (which I use ALL year for occasions big and small) has a baseball birthday message, and some more of the pennants. There are some baseball activities and favors (described later in this post), an old baseball trophy from the 1950's that I scored at an estate sale, and a 1930's ice-bucket-like trophy filled with baseballs. Finishing everything off is bunting from my Fourth of July decorations hanging across the whole sideboard. This makes a nice spot to put the presents under as people arrive.

Baseball Birthday Party Decorations

Instead of using helium balloons, we hang regular balloons from the ceiling. Same effect, much less cost. Plus you can do this ahead of time instead of the morning of the party. In fact, the white balloons are left over from his Communion party almost two months prior! I never took them down, and just added red balloons for the baseball theme. I tried drawing red stitching on the white balloons with a marker. Bad idea, total fail. There are a few baseballs in the tall, skinny apothecary jar on the buffet to the left.

Baseball Birthday Party Decorations Banner

In the background over the windows you can see another banner. It’s neutral so it stays up all year and I just switch out the decorations. You can see it decorated for a Pirate Party and Valentine's Day. This time I cut out baseballs from a half yard of patterned fleece (also used in a game described later). Amazingly the fleece baseballs just stick right on the pennant fabric. No sewing, no adhesive, nothing. Super easy.

Cost for decorations: $25 (the only things I didn’t already own are the fabric and the red balloons)
 
ACTIVITIES

I’ve found that it works really well to have unstructured activities ready to keep the kids busy while you’re waiting for everyone to arrive. Usually I have a couple of these.

Baseball Birthday Party Activities

The first is really a party favor for the birthday boy. It’s an autograph baseball. Instead of collecting baseball players’ autographs, however, we are collecting autographs of all the party goers. A framed sign explains this, and a candlestick is put to use as a holder for the baseball. The permanent pen is tied to the candlestick (so it doesn't get lost) ready for autographs. I like having this activity at the beginning of the party, otherwise you may forget about it as kids are leaving.


 The birthday boy really loves having this reminder of his party and all his friends who came.
 
 
 In hindsight, I should have stamped an “8” in the center before everyone started signing so in the future he will know when he got it.

Baseball Birthday Party Activities

Another activity is to guess how many pennies are in the baseball bank. Couldn’t believe this bank was at the dollar store. Tiny die-cut baseballs are waiting for the kids to write their guesses on (be sure to have them put their names on the paper, most of the guesses were nameless so we had to ask each kid what their guess was before announcing the answer). Again, directions are in the frame. Guesses go into a baseball hat (not pictured). The winner gets to keep the bank and its treasure. That makes for some excitement, and wild dreams of huge riches!

Baseball Birthday Party Games

The last activity is for the kids to find their name tag hanging from our tree in front. They are actual baseball cards with each kid’s name adhered over the real player’s info on the front. It was a ton of fun watching them all reach to find their own card. The 30 cards hanging also made for an attention-getting decoration as the kids arrived.

Baseball Birthday Party favors

The cards are in a baseball sleeve and baker’s twine is used to hang it around their neck. Knowing that I wanted to break the kids into groups later for the games, I used these baseball name tags to divide them into teams. Everyone who got a White Sox player is on one team, Chicago Cubs on another team, etc. It helps eliminate issues with who’s on whose team.

Cost for activities: $9 (autograph ball is left over from invitations, $4.84 in pennies for the bank, $1 for the bank, $3 for baseball card sleeves, the rest of the supplies we already owned)
 
GAMES

Baseball Birthday Party games

Icebreaker – Mystery Player Match-Up
Once everyone arrives we start the icebreaker activity. We have baseball cards from the 1980s coming out of our ears from a collection that my husband bought very inexpensively. We also have a lot of multiple sets of cards. So I thought it would be fun to take duplicate cards and tape them on the backs of our party guests. Each kid has to ask questions about the mystery card on their back (What team is he? What position?) and then find the other kid with the same card on their back. If you had future games that required partners, this would be a good way to pair the kids off.
 
Game Stations
We had four groups of kids go through four game stations. For this to be successful it’s necessary to have other super-helpful parents attending the party, who know they are going to be put into service ahead of time. We kept score at each station, with the intention of tabulating the results for prizes at the end of the party. I should have thought about this more before the party and pre-printed scorecards with each kid’s name on them. It was a challenge for the parents to run the game and write down the kid’s name with their scores at the same time (sorry, super-helpful parents!)

Anyway, here are the games the kids rotated through:

Baseball Birthday Party games

Blindfold Baseball – Almost every party I have includes a version of the classic Pin-the-Tail-on-the-Donkey game. The kids are blindfolded and given 4 baseballs (cut from fleece, just like the ones for the banner decoration earlier). I changed the rules by giving each kid 4 tries to pin a single (1 point), double (2 points), triple (3 points), and home run (4 points). It only counts if it touches the base.

The baseball field is made with fleece from the fabric store. A few stitches hold the brown infield in place. Luckily the fleece sticks so well to itself that no adhesive is needed. This game took at least twice as long as the other stations.

Baseball Birthday Party Games

Knock the Cans – Save your aluminum pop cans (plus a few extras to swap with those that get too dented during the game). Fill them with sand and tape the hole on top closed. Stack them in a pyramid on top of an upside down bucket or other small, flat surface. The goal is to get as many off the bucket as possible by throwing a ball at them. Two points if you get the can completely off the bucket, one point if you knock the can down but it’s still on the bucket. Fun for all ages and skill levels.

Baseball Birthday Party Games

Hula Hoop Throw – A large hula hoop and small hula hoop are hung from a tree. One point is awarded for a ball thrown through the large hoop, two points for the small hoop, and three points if you can throw it through both hoops at the same time (the hoops are hung slightly overlapping each other).  To allow for different ages at your party just let the smaller kids stand closer to the hoops. Note, make sure you do NOT play this game next to a neighbor’s house who has aluminum siding! I’m just saying.


Target Practice – This one is a purchased game. Throw tennis balls at a target that is covered with Velcro. Of course, award points based on how close to the center you get.


Finally, at the end of the party we take all the kids to our park down the block for a game of … you guessed it … baseball. I love seeing my son have fun, but have to admit it is a little disheartening to hear that after all the planning and preparation, the one thing that requires no advance effort is his favorite part of the party. Isn’t that always how it goes?!

It was a nice chance for me to relax a little, talk to the moms, and tabulate the results of the games. We gave prizes for the winners of each game, the grand prize winner, the one with the least points, the highest girl’s score, and a few random point totals.

Total cost for games: $16 ($2 for landscaping sand from Home Depot, $10 for the baseball field fleece, $1 for hula hoops at a garage sale, $3 for target practice game at a garage sale)

Prizes included:
-          2 complete baseball card sets from the 80s (from the collection my husband purchased)
-          Baseball banks (dollar store)
-          Rubber base sets (dollar store)
-          Sox and Cubs Pez dispenser (WalMart)
-          Whiffle ball pack (dollar store)
-          Baseball water bomb balls (dollar store)

Total cost for 10 prizes: $9

MENU – DRINKS                                                                               

Baseball Birthday Party Drinks

Instead of having a bunch of drinks to hand out, I keep it simple and fill a 5 gallon thermos with Orange Kool Aid for kids to serve themselves. Pennants across the lid continue the party theme, and a permanent marker is tied to the lid for kids (or parents) to write their name on their cup. We also had bottled water.

Total cost for drinks: $8

MENU - SNACKS

 
I thought a ballpark-like concession stand would be cute to have for all the snacks. Two dollar store plastic table cloths are used to disguise the thick and sturdy box our TV came in.

Baseball Birthday Party Concession Stand

Pennants spelling out "concessions" dress up the area over the stand on our deck. If we had a flat portion of the backyard, I would have loved to put the stand there, and hang the concession banner in between two trees. We're practical here ... a garbage bag hangs from the far corner. 

Baseball Birthday Party Snacks

All the snacks have the same label and font (brannboll fet) to give things a cohesive look. Being a baseball party, they are all snacks you'd see at the ballpark:
-          Peanuts in a shell - 6x6" double sided scrapbook paper is stapled into a cone to make a holder for peanut shells. They are just the right size to stand in an old, divided Coke Cola crate.
-          Potato chips - A new batter's helmet makes a perfect serving bowl for these
-          Bubble gum – piled in a clear vase is a big hit
-          Pixy Stix - old glass spaghetti jars make it easy for kids to serve themselves
-          Popcorn - I bought a bunch of popcorn containers 2/$1 at Target (horrible quality) and arranged them inside an old Seven-Up crate. The center rows are raised by adding a box underneath for some visual interest, and lined with left over fabric from the pennants
-          Cracker Jacks – of course you can’t forget these at a baseball party. Oh wait, I did! I found it on top of our cabinets AFTER the party is over. Does that ever happen to you? Argh, I hate that!


It's windy, so we clean a baseball glove and use it as a napkin holder. I am really impressed at how well it holds the napkins, and fits the theme!

Total cost for snacks: $28

MENU - LUNCH

Baseball Birthday Party Food Hot Dog Bar

Lunch is super simple ... a hot dog bar.


I'm thankful that two of the girls from the party really want to help out in the kitchen, so I have them assemble the hot dogs in plastic hot dog boats from Target (again, bad quality, but they are 4/$1).

Baseball Birthday Party Hot Dog Bar

Toppings for the hot dog bar include: tomatoes, cheese, pickles, onions, relish, peppercornici, and peppers. Nothing fancy ... they're eight-year-old boys! But anything served bar-style seems more fun. The pennants are sewn with left-over fabric.  I slid a piece of wire inside each one so they wouldn't flop straight down. Then printed banners to label the food (again, in the same brannboll fet font). They are held up with bamboo skewers stuck into a piece of Styrofoam sealed in saran wrap. So not glamorous underneath. The divided tray is actually an old gun case I bought at a garage sale for $1. I knew it would be useful for something, and this was definitely it!

Macaroni and cheese is also in the crock pot for any kids or adults who don't do hot dogs.


With 30 kids in attendance, I know we will be way short of seating. So I get a few of the same size boxes from the grocery store and put our old hollow core doors on top for a roomy banquet table. Again, they're eight, so they don't mind sitting in the grass. Besides, it takes them all of four minutes to finish their meal before they are off to play again!


The doors are covered with tablecloths, and a baseball card is taped to each place setting.

Total cost for lunch: $30

MENU - DESSERT/CAKE

Baseball Birthday Party Dessert cookies

Baseball cookies! Super easy ... sugar cookies with licorice rope curved in the frosting before the frosting dries. You probably know this, but I only recently found out about adding corn syrup to the frosting to get it smooth and glazy like the bakery.

Baseball Birthday Party Dessert Cake

And baseball cakes. Three of them! I started to panic with so many kids coming so I made an extra cake while I was at it (totally didn't need it.) Each baseball is made from two 9" round cakes. I sliced the rounded top off both cakes and layered them on top of the two flat round layers (so, flat round cake on bottom, frosting, flat round cake, frosting, both rounded tops). Another thing you may already know that I recently learned is to use a crumb coat of frosting. You put a light coat of frosting all over the cake and then freeze it. Your final layer of frosting will then be nice and smooth with no pesky crumbs from the cake showing through. Red licorice roping is used for the baseball stitching on the cakes.


I wish you could hear the singing, it is the loudest "Happy Birthday" I have ever heard!

Total cost for dessert: $10

FAVORS

Baseball Birthday Party Favors

We bundle up a bunch of baseball cards and write each kid’s name on a die-cut baseball tag. Easy!

Total cost for favors: $30 (only because my husband wanted to give each kid a new pack from the dollar store to open, otherwise it would have been no cost since we used all the extra cards from the baseball collection he bought)

WRAP-UP


The timing worked out well for a three hour party. Parents came to the park to pick up their kids (we left a sign on our door in case they forgot). Everyone seemed to have a really good time. It was stressful having an outdoor party since our house is pretty small and if the weather did not cooperate I would have to reschedule, or drastically change the plans. But the nice thing about an outdoor party is that your house is not demolished afterwards. Clean-up is so much easier, and waking up the next morning to a clean house is such a good feeling.

Total cost for the party: $205, which is not bad considering we had 30 kids and several parents.

I hope you enjoyed this post, and perhaps can use some of the ideas for your own party, even if it’s not baseball themed.

Thanks for looking!
-Kelly


By Stephanie Lynn

32 comments:

  1. OH MY GOODNESS Kelly, the party is fantastic, exciting, from the decorations, games food, it's the BEST party ever, and you're the BEST Mom too, Fabulous my dear, thanks for sharing it all, You're that kind of girl like your art fabulous.. Have a great week...

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  2. Awesome Kelly, I am sure every kid had a lifetime experience :) they will all remember this baseball party, n the invitation.... It's such a cool idea. U are always at ur best when it comes to thinking out of the box :)

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  3. Such a memorable and fun party. He will surely remember this one forever. My birthday is coming up--how would you like to plan my party?

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  4. This was indeed one of the best parties ever!! Kelly out-does herself every time!

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  5. it is an amazing party. love all the details.

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  6. How fun...your kids are so blessed to have such a great mom to throw such a fun party...looks like you thought of everything! Love the decorations!

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  7. What a lovely mum you are Kelly! It all looks wonderful and I bet the birthday boy had the best time ever!

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  8. Wow what a wonderful post. I've really enjoyed reading about your son's party and all your decos, favours, games etc. You've done a fantastic job for your son. A party to always remember. x

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  9. Kelly I loved this post ! I can't wait to share it with my girls! What a wonderful party you made for the kids! Wow! I love so many of the ideas here....the napkin holder...the banners ....oh and the balloons on the ceiling ! So many more. You are a great mom and bet the kids remember this one forever! My mom did fun parties like this,I tried but don't think I could ever measure up. Thanks for sharing!

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  10. My mouth is dry from hanging open so long! How will the other parents have a party that won't disappoint after this one? Not only are your ideas clever, but your creativity touches EVERYTHING in your world. Most of all, I can't believe your generosity at sharing all of that with us; quite a Herculean task. If you were to publish a party giving book, it would be a home run. Thanks again for taking the time to share this fabulous occasion.

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  11. I don't have kids, I've never played baseball (I'm in the UK - we do rounders lol!) but I just had to stop by and say how much I loved your post. Amazing attention to detail - you're going to struggle to top that one for his 9th ;-)
    Tara

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  12. Totally impressed by this party! Amazing details and so well done! Our parties are much more ghetto!

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  13. Holy moly my friend. You are the best. Mom. ever! Not only did you plan, organize and prepare for the party, you remembered to take all the wonderful pictures! Once again, you simply amaze me!

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  14. OMG, Kelly, what an amazing party. You thought of everything. And $200 for a party for 30 children and some adults is very reasonable.

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  15. Wow, this looks amazing, Kelly!

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  16. Wow indeed!

    You are the MASTER at pulling something like that! I'm in awe, seriously!
    I remember your Pirate party, it was so inspiring as well.
    You are so clever and creative and so generous to share all of your wonderful tips and ideas with us.
    Gallianne Lily is turning 10 this May and she wants a "Blackhawks Party"...I had initially thought I would have a Parisian Party with Macarons and an Eiffel Tower theme which seemed so much easier to pull off than a ice-hockey party! I think I'm going to borrow a few of your ideas if that's okay with you.... argh...how I wish we lived closer ;o)

    Thanks my Friend! It's good to be home!!

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  17. glad you had a fun party. You are super organised and it looks like that paid off.

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  18. wow! wonderful party! you thought of every detail!!

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  19. Heavens, Kelly, that was one amazing party ... I'm in awe of your creativity, organisation, energy ... oh and did I mention CREATIVITY?! Anita :)

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  20. I loved that party! the invitations have to be my favorite. I love a multipurpose item! great great job!!!

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  21. You have just put Martha Stewart to shame. Big time. And you are hereby proclaimed to be Mom of the Year. Your kids must be so proud of you!

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  22. You over-achiever you! Funny, when I saw the very first photo the word that came to mind was "crazy" and then you went and said it yourself. Obviously you are a pro at this. What a great party for him to remember. What a great mom.
    My fave bang for the buck - the red/white balls in the front yard. How cool is that for the whole neighborhood!
    Thanks for your super sweet comments BTW.

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  23. What a fun, fun theme party! love ALL of your decorations, foods, games, invites - I hope your son knows what a great mum he has!!

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  24. I finally got a chance to enjoy this wonderful heartwarming and genius post, Kelly. I know we've talked before about me being an elder member of your family, but I've changed my mind if that's okay. I want to be one of your kids!!

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  25. Wowsers!!! I bet you were Mum of the day!!! Your creativity and attention to detail made a birthday into a extra special day :0) I so enjoyed reading the whole post... totally engrossed and a little envious I wasn't there (even though I don't know the first thing about baseball!!)
    You out-shone yourself for sure :0)
    Jenny x

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  26. Kelly you throw(ha ha)a fantastic party!!!!! Everything looks awesome, WOW!!

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  27. Oh my! I want to come to the PARTY!! Amazing ideas and display...and food and games! So glad that you share this with us, Kelly! Happy belated birthday to Logan! I must admit that your post reminded of my kids' bygone birthday parties-Lego, Star War, Star Trek,Scrapbooking, Survivor's party..oh fun!

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  28. Wow, you really went all-out!! What an amazing party, so many great touches and such thought and care put into all the details! I can't say I'm surprised though - you bring your 'A' Game to whatever you do!!

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  29. OMG you did so much work for the party and I'm sure all your guests enjoy it so much!

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  30. This is one unbelievably amazing party! WOW!! I'm in awe of all you did. So many, many great ideas Kelly. Definitely a home run!

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  31. The baseball invitations are absolutely amazing! How unique! I have never seen anything like it :).

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  32. The the very next time Someone said a blog, Lets hope which it doesnt disappoint me just as much as this one. After all, It was my solution to read, but I really thought you'd have some thing intriguing to convey. All I hear can be a handful of whining about something you could fix when you weren't too busy in search of attention.
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I absolutely love reading comments. Thanks so much for stopping by and taking the time to leave one! - Kelly